Privacy Policy

Initiative to protect personal information

Genech Communication Co., Ltd. (hereinafter referred to as the “Company”) handles a large amount of “personal information” through information processing services and contracted system development, and recognizes that it has an extremely high social responsibility.

We hereby declare that we will establish a “Personal Information Protection Management System” that clarifies our company’s basic attitude regarding personal information protection and its handling standards, and that we will deal with them appropriately and strictly.

Personal information protection policy

1.Our company complies with laws and regulations concerning the handling of personal information and personal information of employees, etc. handled in all businesses, as well as guidelines set by the government, and other industry guidelines. In addition, we will establish a personal information protection management system in accordance with the Japanese Industrial Standards “Requirements for Personal Information Protection Management System” (JIS Q15001) to protect personal information.

2.When acquiring and using personal information, our company will specify the purpose of its use, and will not use it for any purpose other than the specified purpose, and will take measures to do so. In addition, in cases where the consent of the person is obtained, personal information shall not be handled beyond the scope necessary to achieve the purpose of use, except in cases under laws and regulation.

3.Our company will not provide any personal information obtained to third parties unless it is based on laws and regulations.

4.When we receive complaints regarding the handling of personal information, we will promptly investigate the facts and respond with sincerity.

5.In order to properly manage the personal information obtained, we will take organizational, human, physical, and technical safety measures to prevent leakage, loss or damage of personal information and correct it.

6.Based on changes in social conditions and the environment, our company will continuously review the personal information protection management system and improve its efforts to protect personal information.

Enactment: February 17, 2022
Revised August 1, 2022
Genech Communication Co., Ltd.
Representative Director and President: Yoshihiko Mima

Personal Information Protection Policy and Contact Information
Genech Communications Co., Ltd. Customer consultation center (reception hours: 9:00 to 6:00 p.m. on weekdays)
Tel. 075-211-5533 E-mail　privacy@genech.co.jp

Handling of Personal Information

1.Purpose of Use of Personal Information

In accordance with the Act on the Protection of Personal Information (hereinafter referred to as the “Act”), we will use personal information to the extent necessary to achieve the following business and purpose of use.

(1) Performance of Contracts in Transactions
(2) Information regarding the products and services we handle
(3) Invitation to seminars, exhibitions, and product presentations hosted, co-sponsored, or co-sponsored by the Company
(4) Request for customer satisfaction survey, etc
(5) Sending officers’ greeting cards, New Year’s cards, etc.
(6) Response to shareholders’ exercise of rights under the Commercial Code and other relevant laws and regulations and performance of our obligations
(7) Where the processing of personal information concerning information processing services, system development services, etc. is entrusted in whole or in part by another business operator, etc., the entrusted business is performed appropriately and smoothly
(8) Confirmation of employment of employees, etc. in the course of human resources and labor management of personnel
(9) Confirmation of individual business partner employees, dispatched/contracted employees
(10) Respond to inquiries, use for recruitment activities
(11) In addition, the purpose for which the person was informed and agreed in advance

2. Consignment of personal information

Information may be outsourced within the scope of the purpose of use described in 1. above. In that case, we will select a consignee with a personal information protection system, sign a contract on personal information protection, and conduct appropriate management and supervision.

3. Procedures for Disclosure, Correction, etc

In accordance with the law, we accept requests from you for disclosure of personal data held, notification of the purpose of use, correction of personal data held, suspension of use, etc. and suspension of third-party provision (hereinafter referred to as “disclosure, etc.”). Please contact the following counter for specific procedures for requesting disclosure. Please note that you may be required to pay our company’s prescribed fee (simple registered mail fee of 440 yen). for requests for disclosure and notification of the purpose of use.

4. Suspension of use and erasure

If you wish to suspend or erase all or part of your information (hereinafter referred to as “discontinuance of use, etc.) for the data held in accordance with 1. above, we will suspend the use within a reasonable period and within a reasonable range. We ask for your understanding and cooperation as we may not be able to provide services in accordance with your request if we stop using some or all of these information.

5. About cookies

A cookie is a function that allows your computer (PC, smartphone, tablet, etc.) to store website browsing information. Some of our websites use cookies to make our website more convenient to use.

By changing your web browser settings, you can either refuse to receive cookies or display a warning if you receive them.
For details, please check the instructions for your browser. Please note that if you refuse to receive cookies, you may not be able to use all or part of the services we provide on our website.

6. Personal information protection manager: Kazuo Ozasa

7. Consultation and complaints regarding the handling of personal information

If you have any questions regarding the handling of our company’s personal information or complaints, please contact the following consultation center.

Contact Us for Personal Information
Genech Communication Co., Ltd. Customer consultation desk (reception hours: 9:00 to 6:00 p.m. on weekdays)
Tel. 075-211-5533 E-mail　privacy@genech.co.jp

※ Retained personal data refers to “personal information that constitutes a systematic collection of information and has the authority to comply with all requests for disclosure, correction, addition or deletion, suspension of use, deletion, and suspension of provision to third parties.”

Enactment: February 17, 2022
Revised September 1, 2022
Genech Communication Co., Ltd.
Representative Director and President: Yoshihiko Mima

Basic Policy on Appropriate Handling of Specific Personal Information, etc.

Genech Communications Co., Ltd. (hereinafter referred to as the “Company”) establishes this basic policy to ensure proper handling of personal numbers and specific personal information (specific personal information, etc.).

1. Name of Business Operator

Genech Communication Co., Ltd.

2. Compliance with relevant laws and regulations, guidelines, etc

The Company shall provide the Act on the Use of Numbers, etc. to Identify Specific Individuals in Administrative Procedures, the Act on the Protection of Personal Information and in compliance with the Guidelines for Proper Handling of Specified Personal Information (Company Edition), we will conduct proper handling of Specified Personal Information, etc.

3. Purpose of use

Our company uses the specific personal information provided for the following purposes.

(1) Specific personal information, etc. of employees and their dependents

1. Withholding Certificate Preparation Affairs
2. Employment Insurance Notification Affairs
3. Health Insurance and Welfare Pension Insurance Notification Affairs
4. National Pension Service No. 3 Notification of Insured Persons
5. Affairs Concerning Claims under the Workers’ Accident Compensation Insurance Act
6. other affairs prescribed by law

(2) Other Specified Personal Information, etc

1. Withholding Certificate Preparation Affairs
2. Preparation of payment records for remuneration, fees, etc.
3. Preparation of payment records for dividends, distribution of surplus funds and interest on funds
4. Preparation of payment records for real estate usage fees, etc.
5. Preparation of payment records for consideration for transfer of real estate, etc.
6. other affairs prescribed by law

4. Scope of Specified Personal Information

The scope of specific personal information to be handled includes the personal numbers of employees and their dependents, as well as names, dates of birth, gender, addresses, telephone numbers, basic pension numbers, employment insurance insured numbers, which are managed together with personal information. Etc

5. Matters concerning security control measures

Our company has separately established the “Regulations for Handling Specified Personal Information, etc.” concerning security control measures for specific personal information.

6. Continuous improvement

Our company will make efforts to continuously improve the handling of specific personal information.

7. Contact point for questions and complaints

If you have any questions or complaints regarding our company’s handling of specific personal information, please contact the following counter.